Committees and councils

Accelerator Advisory Committee

The Fermilab Accelerator Advisory Committee assesses and provides advice on topics related to the laboratory’s accelerator physics and engineering programs. In particular, they advise on the delivery of high-power beams by Fermilab’s accelerator complex, the laboratory’s Proton Improvement Plan II, and Fermilab’s effort on LCLS-II, a SLAC-based project.

Visit the Accelerator Advisory Committee webpage

 

Assurance Council

The Fermilab Advisory Council on Integrated Assurance, also known as the Assurance Council, was created to advise and assist the director on integrated assurance matters involving Fermi Research Alliance’s performance in compliance with the laboratory’s Contractor Assurance System and the Assurance Program Policy owned by the governance management system. The Assurance Council identifies and communicates risk and serves as a mechanism to provide reasonable assurance to the director that sufficient internal control and oversight systems are in place and are operating properly within Fermilab’s CAS management systems. This allows the director to provide assurances to DOE, the FRA Board of Directors Contractor Assurance System committee and the full Board of Directors.

View the Assurance Council members and charter

 

Community Advisory Board

The Fermilab Community Advisory Board brings together interested residents from the laboratory’s neighboring communities. The board meets every two months and provides ongoing advice and guidance related to the future of the laboratory. The board gives feedback on proposed new projects, reviews planned construction activities, advises Fermilab on all forms of public participation and acts as a liaison with local organizations and communities.

Visit the Community Advisory Board website

 

Contractor Assurance System

Fermilab’s Contractor Assurance System is executed by the Fermi Research Alliance Board of Directors. The CAS applies to all work activities and to all personnel performing work at Fermilab including subcontractors and guests. The CAS process encompasses all aspects of the sixteen cross-cutting management systems, which are essential to mission success.

Learn more about the Fermilab Contractor Assurance System

 

Employee Advisory Group

The EAG works to utilize insights and address concerns from the Fermilab employee community. We are dedicated to working with you to improve our shared workspace through the development of new and revised policies.

The EAG needs your ideas and input. Learn more at the EAG website.

 

Engineering Advisory Council

The Engineering Advisory Council works to address and improve the lives of engineers at the laboratory and encourage a community of open communication and free exchange of ideas, promoting engineering success across the laboratory. Approximately 15 members of the group are chosen to represent multiple divisions and departments, a range of engineering grade levels and the diverse community at Fermilab. Terms are for a two-year period, with approximately half of the group rotating out each year.

Visit the EAC Fermipoint site

 

Fermilab Committee on Scientific Appointments

The Fermilab Committee on Scientific Appointments reviews the hiring, promotion and term extensions for scientific staff. FCSA also plays a review role when a member of the scientific staff requires a performance improvement plan or is considered for a reduction in force. FCSA does not review the hiring of Wilson and Peoples fellows or promotions from scientist II to scientist III, both of which are subject to separate procedures. FCSA evaluates candidates using the guidelines supplied in the Policy on Scientific Appointments. The committee acts in an advisory capacity to the Fermilab director.

FCSA members are appointed by the Fermilab director. The committee consists of Fermilab scientists who serve staggered three-year terms. The FCSA chair is appointed by the Fermilab Director from within the FCSA membership. The Fermilab Director also appoints non-voting members of FCSA, such as the committee’s secretary and a liaison to the Workforce Development and Resources Section. The Fermilab director ensures that the membership is diverse and broadly representative of the lab’s programs.

 

Fermilab ES&H Committee

The Fermilab ES&H Committee has the responsibility for reviewing safety and security policies and programs and for reporting its findings and recommendations to the laboratory director. It coordinates the activities of its subcommittees, working groups, reviews ES&H or security policies of general labwide significance, and reviews the aspects of laboratory activities that may be of concern to the public. The committee responds to requests from and suggests topics for review to the director, the laboratory ESH&Q Section head, division and section heads and project managers, and committee members.

Visit the FESHCom site

 

Fermilab Jobs Committee

The Jobs Committee advises the laboratory director monthly on new job requisitions from a labwide perspective.

Visit the Jobs Committee Fermipoint site

 

Government Affairs Committee

The Government Affairs Committee is responsible for developing the laboratory’s policies and procedures regarding interactions with government officials. As described in the laboratory’s Policy on Interactions with Government Officials, the Government Affairs Committee approves requests by Fermilab employees and others acting on behalf of the laboratory to:

  • escort government officials onto the Fermilab site, unless such officials are employees or representatives of the U.S. Department of Energy;
  • participate in informational and educational activities for government officials;
  • use Fermilab property and FRA funds to support informational and educational activities for government officials;
  • respond to requests for information from elected officials;
  • respond to non-mission-related requests for information from non-elected government officials.

Visit the GAC Fermipoint site

 

LBNF/DUNE: International Advisory Council and Resources Review Boards

The International Advisory Council for the Long-Baseline Neutrino Program is an advisory body composed of regional representatives and representatives of government funding agencies that provide major contributions to the LBNF infrastructure and to the Deep Underground Neutrino Experiment, or DUNE. The IAC acts as the highest-level international advisory body to the U.S. Department of Energy and the Fermilab directorate and facilitates high-level global coordination across the entire LBNF and DUNE enterprise. The delegation within the IAC is chaired by the DOE Office of Science associate director for high energy physics and includes the Fermilab director in its membership. The Council convenes annually as needed and provides pertinent advice to the host funding agency (DOE), and to LBNF and DUNE through the Fermilab director.

Visit the LBNF/DUNE IAC Indico site

 

The Resources Review Boards are composed of representatives of all funding agencies that sponsor LBNF and DUNE and of the Fermilab management. The RRB provides focused monitoring and detailed oversight of each of the LBNF/DUNE projects. The Fermilab director, in coordination with the DUNE resources coordinator, defines its membership. A representative from the Fermilab directorate chairs the boards and organize regular meetings to ensure the flow of resources needed for the smooth progress of the enterprise and for its successful completion. The managements of the DUNE collaboration and the LBNF project participate in the RRB meetings and make regular reports to the RRB on technical, managerial, financial and administrative matters, as well as status and progress of the DUNE Collaboration.

There are two groups within the RRB: RRB-LBNF and RRB-DUNE. Each of these groups monitors progress and addresses the issues specific to its area while the whole RRB deals with matters that concern the entire enterprise. The RRB meets biannually; these meetings will start with a plenary opening session and be followed by RRB-LBNF and RRB-DUNE sessions. As DUNE progresses toward experimental operations, RRB-Computing sessions will convene.

Visit the LBNF/DUNE RRB Indico site

 

Physics Advisory Committee

The Program Advisory Committee (PAC) consists of 14 distinguished members from the particle physics community appointed by the Fermilab Director to serve 4 year terms. The committee advises the Director on the experimental program. In particular, the committee reviews proposals for new experiments at Fermilab, gives advice to the Director about the optimization of the ongoing experimental program, and about plans for the future program.

Learn more about the Physics Advisory Committee

 

PIP-II Machine Advisory Committee

The PIP-II Machine Advisory Committee, known as P2MAC, reviews, monitors and offers advice on the PIP-II R&D program. PIP-II is a plan for a multimegawatt proton facility at Fermilab. P2MAC looks at the overall PIP-II strategy and concentrates on R&D areas deemed critical to PIP-II’s successful implementation. It offers advice and recommendations on the appropriateness of the associated effort. It may also identify areas in need of greater attention. It typically meets at least once a year and more frequently as conditions warrant. It is formally a subcommittee of the Fermilab Accelerator Advisory Committee [link], and the P2MAC chair is a member of the AAC. P2MAC members are appointed by the Fermilab director with an initial term of four years.

Visit the P2MAC webpage

 

Scientist Advisory Council

The Scientist Advisory Council is a group of approximately 15 members of the Fermilab scientific staff. The composition of the group is diverse in areas of expertise and experience. Terms are for a two-year period, with half of the group rotating out each year. At the beginning of September each year, the laboratory director solicits nominations via the “all-scientists” distribution list. The demographics being sought will be announced (i.e. number from each organizational unit). Self-nominations are accepted. Following the open nomination period, new council members are selected by the current council in consultation with the director. New terms begin October 1.

The council will meet regularly (approximately weekly) with the director. The charge to the council is to engage in open discussion on topics of interest for both short- and long-term plans for the laboratory’s research program. The council will also discusses issues related to careers and professional development of the Fermilab scientific staff.

Members of the council are encouraged to share the discussion topics within their respective organizations to gather feedback and input from the broader scientific staff that the council can then share with the director. On occasion, the outcome of discussions may lead to the council initiating a sub-committee study of a theme or convening an all-scientist retreat to engage broader discussion of the topic.

Visit the SAC Fermipoint site