Procuring quality work at Fermilab

The OQBP conducted interviews for this year’s procurement assessment.

The Office of Quality and Best Practices is glad to report that Fermilab employees are following procurement policies and procedures.

OQBP, along with Division/Section/
Center quality assurance representatives, completed a series of laboratory-wide procurement assessments between October 2011 and March 2012. These assessments evaluated the implementation and effectiveness of quality assurance controls in each division, section and center. The assessments were conducted by interview and review of documents, databases and Individual Training Needs Assessments. Sixty-four people were interviewed and over 122 purchase requisitions or orders were examined.

The results show that Fermilab staff are meeting and effectively implementing both the procurement requirements found in the IQA, the Fermilab Procurement Manual and local policies and procedures. There were no lab-wide findings and only two local findings were made.

  1. Some employees had expired training for sustainable acquisition, which refers to environmentally preferred purchasing. This training is required for all employees.
  2. One organization did not have a written National Environmental Policy Act procurement review procedure, which is required by FESHM chapter 5010. Among other things, the procedure establishes procurement reviews to ensure that risks to safety, health and the environment are identified.

These are very good results given the large number of procurement actions at Fermilab.

A lab-wide roll-up report as well as individual D/S/C reports can be found on the OQBP website.

Fermilab’s procurement requirements can be found in Chapter 7 of the Integrated Quality Assurance document, the Fermilab Procurement Manual and the Procurement Card User’s Guide. Local D/S/C procurement policies and procedures may also be available. Contact your quality assurance representatives to obtain a copy of these documents.

OQBP would like to thank everyone who participated in these assessments, especially those who were interviewed.

—Mike Pakan