Financial and procurement systems down Feb. 6-11

Fermilab will soon upgrade to a major new release of the Oracle E-Business Suite (EBS), release 12.1.3. This software supports much of our budget, purchasing and financial operations at Fermilab. Most of us at the laboratory do not interact directly with EBS, but we want to make sure you are aware of several important items related to the EBS upgrade transition:

  1. Tuesday, Feb. 5, at noon
    This is the last time purchase requisitions can be entered into the EBS system before the upgrade to a newer version. After that the system will be closed for procurement, and you will need to wait until the upgraded version is available. We recommend that you submit your reqs well before this time. Any req that need approvals at the associate director level or above needs to be in its queue by noon on Monday, Feb. 4, or there is a very large risk that the req will not be approved before the EBS system is taken down.
  2. Wednesday, Feb. 6, at 4 p.m.
    All of your reqs in EBS must be approved by this time. Your reqs must be approved through the entire approval chain. If they are not, then they will be rejected during the upgrade process. After 4 p.m. users will not have access to any EBS functions or data, including Web queries and reports. If there is an urgent need for this access, please contact your field financial manager.
  3. Monday, Feb. 11, at 8 a.m.
    The upgraded system will be available and new reqs can be entered.

A more detailed e-mail on this topic was sent to field financial managers and other EBS users.

If you have any questions or issues related to the EBS system, contact the Fermilab Service Desk on the Web or by calling x2345.