Managed print services offer big sustainability benefits

Through managed print services, the Core Computing Division will soon consolidate all Fermilab’s print devices.

The Core Computing Division has been rolling out a new managed print service (MPS) operated by Dell Managed Services and, in the process, is making Fermilab a little bit greener.

Managed print services, soon to be deployed sitewide, will be centrally managed and ensure not only that we use up-to-date devices, but also that the laboratory is not using more than what is needed to print, fax or scan.

MPS is far more sustainable than our current — soon to be former — print situation. Previously, anyone could purchase a printing device, and because coordination within an organization was minimal, departments ended up purchasing more devices than necessary. The lack of coordination also led to the purchase of a wide variety of printer models, which meant the lab also needed a wide variety of consultants to service them.

Managed print services takes care of both of these problems. Fewer printers means less energy use, and maintaining only a limited number of models will help reduce personnel energy use.

With managed print services, only EPEAT options are available. EPEAT stands for Electronic Product Environmental Assessment Tool. The Federal Acquisition Regulation requires that at least 95 percent of federal agencies’ electronic purchases be EPEAT-registered products, provided there is an EPEAT standard for a particular product type.

Products can be registered as EPEAT if the manufacturer meets strict environmental criteria, addressing its full life cycle from raw material extraction to end-of-life disposal or recyclability. EPEAT products consume less energy, meet Energy Star specifications and are made with less toxic materials, thus reducing harmful air emissions and decreasing the risk in hazardous waste disposal.

The MPS printing default will be duplex black and white. This will not only help reduce energy and supply consumption, it will cut down on paper use. In fiscal year 2013, Fermilab pulled from the stockroom 10,427 reams, or 5,213,500 sheets, of paper.

MPS’ enhanced reporting will allow for a better understanding of the lab’s specific printing needs. This will help us identify where and how we can trim the amount of paper we consume.

With the March MPS rollout in the Computing Sector and Accelerator and Technical divisions, Fermilab now has 60 fewer devices. Some older devices have been replaced with more energy-efficient ones.

MPS’ environmentally friendly default settings and efficient use of resources contribute to shrinking Fermilab’s environmental footprint. A small change in printing habits can make a big difference in further greening your workplace.

Katie Kosirog