Notes on sick leave and FMLA

As a reminder, Fermilab’s new sick leave policy went into effect on January 1, 2017. The new policy allows employees to use 72 hours per calendar year of their sick leave accrual to care for eligible family members. Please note that when you take sick leave to care for eligible family members, you will need to code your time in Kronos as “Sick – Family Salaried” or “Sick – Family Weekly.”

For extended illnesses, employees should be aware that they may be eligible for leave under the Family Medical Leave Act (FMLA). The FMLA is a federal law that grants job and benefits protection to employees who need time away from work due to a serious health condition (your own or that of a family member). Please see the Fermilab Policy on the Family Medical Leave Act for more information.

FMLA is an unpaid leave that runs concurrently with sick and vacation time. FMLA provides the legal protection, and sick leave and vacation time (if available) provide income. If you request and are approved for leave under the FMLA for your own serious health condition, you should code the sick hours used in Kronos as “Sick – Salaried” or “Sick – Weekly” and add the comment “FMLA”. Employees who have requested and been approved for FMLA for a family member’s serious health condition can use Sick Family hours (up to a maximum of 72 hours in a calendar year), vacation hours, or a combination of the two. These recorded hours in Kronos should also have the comment “FMLA”. Unpaid time can only be used if all eligible paid time has been exhausted.