Zoom has announced that it will move forward on requiring waiting rooms to be enabled for all meetings that do not have an associated passcode.* As a result, Fermilab will make the change to require passcodes for all meetings including:
- Scheduled meetings (already enforced)
- Meetings using a personal meeting ID (PMI) (already enforced)
- Previously scheduled meetings (NEW)
- Instant meetings (NEW)
- Phone participation (NEW)
WHEN WILL THIS OCCUR?
The rule will become effective July 18 at 1 p.m.
WHAT IS THE IMPACT TO YOU?
- 1.. A passcode* will be required for all scheduled meetings, including meetings that were scheduled prior to the recent password enforcement changes.
- Instant meetings will have a generated password assigned to them.
- Participants joining by phone will need to enter a passcode. Note, if the meeting passcode is alphanumeric, the phone passcode will be different. For this reason, you may consider using a numeric-only passcode for such meetings.
*Zoom is also taking this opportunity to differentiate between the terms “passcode” and “password.” “Passcode” now refers to the alphanumeric code used to protect individual meetings. “Password” refers your Zoom account login credentials.
WHAT DO YOU NEED TO DO?
- Make sure to update any recurring meetings that do not currently require a passcode to require one and remember to send out an updated invitation to your guests. Do not post the meeting ID or passcode on a public website. Links posted in Indico or DocDB must be protected by Fermilab Single Sign On (SSO).
- Instructions for changing passcodes for a previous meeting are available in the article at: https://fermi.servicenowservices.com/kb_view.do?sysparm_article=KB0013445
- Instructions for enabling passcodes for phone participants before July 18 are available in this article: https://fermi.servicenowservices.com/kb_view.do?sysparm_article=KB0013444
If you have questions about this message, contact the Service Desk.