Enterprise/National rental car agreement

On May 2, 2022, the lab entered into a new worldwide vehicle rental agreement with Enterprise/National, replacing the previous contract with Avis. The new program offers a highly competitive rate and includes insurance for business use only (with the exception of Canada).

Rental car booking terms:

  • The discounted rates in this agreement apply to FRA employees, guests, visitors and university users. Rentals must be reserved through the Fermilab Travel Office.
  • Renter should be over 21 years of age.
  • All vehicle classes include unlimited free miles per day and per week.
  • Monthly rentals include 3,000 free miles. Additional miles will be charged at a rate of $0.25 per mile.
  • Daily City Surcharges apply for certain cities.
  • All official rentals may be direct billed to the laboratory.
  • Emerald Aisle service is now available on direct billed rentals.
  • Domestic rentals: Same daily rate applies to economy, compact and intermediate size cars.
  • Foreign rentals: A compact size car remains the approved car type.
    • A deductible applies on all foreign rentals in case of an accident. The deductible amount varies depending on the rental city/country and car type.
    • Certain countries have mileage restrictions
    • Canada rentals only – Damage Waiver Coverage is reimbursable and can be purchased by the traveler. See details (Services login required).

The Toll Pass program (Services login required) with National/Enterprise Rent A Car is offered in several ways depending where you rent.

Some Benefits of National’s Emerald Aisle Club membership program:

  • Bypass the counter and choose your own car in over 70 major airport markets
  • Receive e-receipts to speed up rental returns
  • Self-service kiosk check-in available in major U.S. markets
  • Be sure to update your traveler profile with your new Emerald Club number in Sabre getthere (Services login required)