Author Archive

As of Jan. 26, new restrictions have been placed on travel to and from the United States. By Presidential Proclamation, there are entry restrictions if you’re traveling to the U.S. from: Brazil China European Schengen area (Austria, Belgium, Czech Republic, Denmark, Estonia, Finland, France, Germany, Greece, Hungary, Iceland, Italy, Latvia, Liechtenstein, Lithuania, Luxembourg, Malta, Netherlands, Norway, Poland, Portugal, Slovakia, Slovenia, Spain, Sweden, Switzerland, Monaco, San Marino, Vatican City) Iran The Republic of Ireland The United Kingdom Customers traveling from these…

Testing requirements are evolving and quickly becoming a standard way governments are responding to help prevent the spread of COVID-19. To view important notices, travel restrictions and updated guidance on international travel to the United States, please visit the CDC website. Beginning Jan. 26, the U.S. Centers of Disease Control will require all travelers, including U.S. citizens, flying to or transiting through the U.S. from international destinations to provide proof of either a negative COVID-19 test or documentation of recovery….

The Internal Revenue Service and the General Services Administration have issued the 2021 standard mileage reimbursement rate for nongovernment-owned vehicles. It is 56.0 cents per mile, effective Jan. 1, 2021.

Upcoming changes to Enterprise car rental bookings: Beginning Jan. 1, 2021, all official Enterprise car rental bookings funded by the lab must be entered in the Fermilab Travel System. Division and section administrative staff must obtain approval via the system BEFORE booking the rental. You may continue to reserve Enterprise rentals yourself; or you can contact the Fermilab Travel Office to book after you receive the approval email from the system. You will also be required to complete and submit…

The Fermilab Travel Office will be closed from Thursday, Dec. 24 until Monday, Jan. 4. If you require any travel reservation assistance during these days, please contact Omega Travel after-hours desk at 800-285-6342. When calling Omega Travel after-hours desk, please reference the Fermilab code ID-S-1OGF-FNAL and an Omega Travel representative will assist you. Happy Holidays!!

Beginning Jan. 1 – Allowable toll charges for official travel reimbursement If you are a renter using tollways, please be advised that effective 01/01/2021, you should now opt for the E-Toll Convenience Fee Program at the time of renting a vehicle with Avis. Under this cost saving Avis rental program, once you pass through an electronic toll, you will pay a convenience fee of $3.95 for each day of the entire rental period, including any days on which e-Toll is not…

The Finance Section in partnership with the laboratory’s Operational Excellence leadership team is pleased to announce the launch of the new Travel Expense Receipts and Document Upload Process beginning April 1. We remain hopeful that this process will relieve expense reimbursement bottlenecks and provide higher levels of customer service and satisfaction. Introduction meetings and hands-on training was provided to D/S travel preparers in February and March 2020. Some training in March was held via Zoom due to telework rules. Travel…

On Wednesday, Feb. 19, existing traveler profiles will transfer to a new profile database, Sabre GetThere. This system will ensure efficient delivery of travel services and compliance with the Transportation Security Administration requirements. If you have an existing profile in the old database or are a new user, see instructions in the Authorization to Travel page.  

Please note that Computing will be upgrading from SharePoint 2013 to SharePoint 2019. This will take place starting at 10 p.m. on Wednesday, Feb 12 and will last until 3 p.m. on Sunday, Feb. 16. The Fermilab Travel System will be impacted during this time in the following ways: The system will be available in read-only mode. Workflow will be temporarily disabled. As a result, users will not be able to create, start or make changes to any workflows. If…

The Fermilab on-site Travel Office will be closed Tuesday and Wednesday, Dec. 24 and 25, and Tuesday and Wednesday, Dec. 31 and Jan. 1. If you require any travel reservation assistance during these days, please contact Omega Travel after hours desk at 800-285-6342. When calling Omega Travel after- hours desk, please reference the Fermilab code ID-S-1OGF-FNAL and an Omega Travel representative will assist you. Happy Holidays!! Learn about flying with a REAL ID at: tsa.gov/real-id https://realid.ilsos.gov/ After Hours & Emergency…