procurement

  Please be advised that as of Aug. 1, all new procurement needs over $250,000 or procurements that are mission critical must be entered into the Acquisition Lifecycle Planning tool (ALP). Background:  The ALP tool was developed out of a requirement from FSO but it is on its way to becoming an industry-leading practice across the complex. Having all procurements over $250,000 or mission-critical is the first step in an improvement process that will help reduce delays and create better…

An updated Procurement Action Lead Time List (PALT) has been published and is now available in the Procurement at Work website:   Procurement Action Lead Time (PALT) Public.pdf (fnal.gov) Please utilize this tool when planning for your procurement needs so that you provide adequate lead times to Procurement to make sure your subcontract or purchase order is awarded when you need it.

Procurement will be holding training classes focused on helping divisions, sections and projects with non-competitive/sole source justifications scheduled. The class, offered on two separate dates for convenience, will help users of procurement to know when a non-competitive procurement can be used, the appropriate justifications and required supporting documentation. By improving the quality and consistency of procurement requests, we can work together to drive organizational efficiency. The class is open to all Fermilab employees and registration is required. Please see the below…

Procurement will be holding training classes focused on helping divisions, sections and projects with non-competitive/sole source justifications scheduled. The class, offered on two separate dates for convenience, will help users of procurement to know when a non-competitive procurement can be used, the appropriate justifications and required supporting documentation. By improving the quality and consistency of procurement requests, we can work together to drive organizational efficiency. The class is open to all Fermilab employees and registration is required. Please see the below…

As part of continuing efforts to improve, enhancements are occurring to the Oracle Approvals Management Engine (AME) to streamline the processing of invoices. The rollout will occur over several phases implemented by PO type and complexity level of compliance indicators. The first rollout by PO type has been tested and will be fully implemented as of April 1. Please note that Procurement and/or Accounting staff may be reaching out to employees to ask for updates to information currently in eBS,…

The director’s Sept. 20 all-hands message on our procurement system highlighted several key topics we all need to understand. One such topic is understanding early engagement with Procurement. We all must engage Procurement as early as possible, especially with large acquisitions, to create acquisition strategies and plans for our buying requirements. Early engagement gives us time to create more and better options, and structure better deals. Early engagement also allows time to work out any potential issues or negotiations required…

If you are an Oracle E-Business Suite user, you are already aware that the Computing Division is upgrading to a required major new release of eBS. The eBS system supports many of the accounting, procurement and other financial operations at Fermilab. This upgrade is expected to start at 6 a.m. on Wednesday, Nov. 3, and complete by 6 p.m. on Monday, Nov. 8. During this time the eBS system will be unavailable for use. Procurement will not be able to…

The director’s Sept. 20 all-hands message on our procurement system highlighted several key topics we all need to understand. One such topic is knowing who has authority to make contractual commitments on behalf of the lab and who does not. The authority to make contractual commitments outside of the laboratory for Fermi Research Alliance, LLC is delegated to the lab director by the FRA board of directors. This authority is conveyed in writing through the chief financial officer to the…

Procurement is excited to announce that we’ve recently launched a new Procurement website, which allows employees and requestors to easily search for and locate resources, guides and training related to the procurement process. The site includes all the helpful existing content but has been reorganized into a more user-friendly format with additional fresh, new content and links to Procurement policies, procedures and process guides. The Procurement website is now easier to locate as well. From the Fermilab at Work webpage,…

The Institute for Supply Management (ISM) that reports monthly on supply chain performance, stated that the supplier deliveries index, which rises as lead times for inputs increases, rose in May to its highest level since 1974. ISM recently issued this statement from Timothy Fiore, chair of the ISM’s manufacturing business survey committee: “[Panelists] reported that their companies and suppliers continue to struggle to meet increasing levels of demand… Record-long lead times, wide-scale shortages of critical basic materials, rising commodities prices and difficulties…