travel

On May 2, 2022, the lab entered into a new worldwide vehicle rental agreement with Enterprise/National, replacing the previous contract with Avis. The new program offers a highly competitive rate and includes insurance for business use only (with the exception of Canada). Rental car booking terms: The discounted rates in this agreement apply to FRA employees, guests, visitors and university users. Rentals must be reserved through the Fermilab Travel Office. Renter should be over 21 years of age. All vehicle…

The following changes are being made to the Laboratory’s travel approval process. Effective Wednesday, March 9, the laboratory Director has authorized the processing of travel requests for domestic (in-person and virtual) and local travel per the Travel Office’s pre-pandemic policy and procedures. Specifically, division/section approvals may be obtained via the Travel System prior to the start date of the trip. Please note however, that the purpose of travel must continue to meet the laboratory’s mission essential criteria. At a minimum,…

From Fragomen Worldwide: The White House announced today that, starting in early November 2021, it will rescind the existing regional COVID-19 travel bans and instead implement a COVID-19 vaccination requirement for foreign national international air travel. With the rescission of the bans affecting foreign nationals recently present in Brazil, China, India, Iran, Ireland, the Schengen Area, South Africa, or the United Kingdom, many foreign nationals will no longer be subject to the complex, ever-changing policies and processes around national interest exceptions (NIEs)…

As of Jan. 26, new restrictions have been placed on travel to and from the United States. By Presidential Proclamation, there are entry restrictions if you’re traveling to the U.S. from: Brazil China European Schengen area (Austria, Belgium, Czech Republic, Denmark, Estonia, Finland, France, Germany, Greece, Hungary, Iceland, Italy, Latvia, Liechtenstein, Lithuania, Luxembourg, Malta, Netherlands, Norway, Poland, Portugal, Slovakia, Slovenia, Spain, Sweden, Switzerland, Monaco, San Marino, Vatican City) Iran The Republic of Ireland The United Kingdom Customers traveling from these…

Testing requirements are evolving and quickly becoming a standard way governments are responding to help prevent the spread of COVID-19. To view important notices, travel restrictions and updated guidance on international travel to the United States, please visit the CDC website. Beginning Jan. 26, the U.S. Centers of Disease Control will require all travelers, including U.S. citizens, flying to or transiting through the U.S. from international destinations to provide proof of either a negative COVID-19 test or documentation of recovery….

The Internal Revenue Service and the General Services Administration have issued the 2021 standard mileage reimbursement rate for nongovernment-owned vehicles. It is 56.0 cents per mile, effective Jan. 1, 2021.

The Finance Section in partnership with the laboratory’s Operational Excellence leadership team is pleased to announce the launch of the new Travel Expense Receipts and Document Upload Process beginning April 1. We remain hopeful that this process will relieve expense reimbursement bottlenecks and provide higher levels of customer service and satisfaction. Introduction meetings and hands-on training was provided to D/S travel preparers in February and March 2020. Some training in March was held via Zoom due to telework rules. Travel…

On Wednesday, Feb. 19, existing traveler profiles will transfer to a new profile database, Sabre GetThere. This system will ensure efficient delivery of travel services and compliance with the Transportation Security Administration requirements. If you have an existing profile in the old database or are a new user, see instructions in the Authorization to Travel page.  

Please note that Computing will be upgrading from SharePoint 2013 to SharePoint 2019. This will take place starting at 10 p.m. on Wednesday, Feb 12 and will last until 3 p.m. on Sunday, Feb. 16. The Fermilab Travel System will be impacted during this time in the following ways: The system will be available in read-only mode. Workflow will be temporarily disabled. As a result, users will not be able to create, start or make changes to any workflows. If…

The Accounting Department is experiencing a delay in processing travel reimbursements.  We are aggressively addressing this issue and expect to resume normal processing times by the end of October. Please feel free to contact Jim Wollwert jwollwer@fnal.gov with questions.