travel

The Finance Section in partnership with the laboratory’s Operational Excellence leadership team is pleased to announce the launch of the new Travel Expense Receipts and Document Upload Process beginning April 1. We remain hopeful that this process will relieve expense reimbursement bottlenecks and provide higher levels of customer service and satisfaction. Introduction meetings and hands-on training was provided to D/S travel preparers in February and March 2020. Some training in March was held via Zoom due to telework rules. Travel…

On Wednesday, Feb. 19, existing traveler profiles will transfer to a new profile database, Sabre GetThere. This system will ensure efficient delivery of travel services and compliance with the Transportation Security Administration requirements. If you have an existing profile in the old database or are a new user, see instructions in the Authorization to Travel page.  

Please note that Computing will be upgrading from SharePoint 2013 to SharePoint 2019. This will take place starting at 10 p.m. on Wednesday, Feb 12 and will last until 3 p.m. on Sunday, Feb. 16. The Fermilab Travel System will be impacted during this time in the following ways: The system will be available in read-only mode. Workflow will be temporarily disabled. As a result, users will not be able to create, start or make changes to any workflows. If…

The Accounting Department is experiencing a delay in processing travel reimbursements.  We are aggressively addressing this issue and expect to resume normal processing times by the end of October. Please feel free to contact Jim Wollwert jwollwer@fnal.gov with questions.

If you are a foreign national planning to travel internationally this summer, make sure that you have all the necessary documents, including a passport with sufficient remaining validity, a valid U.S. visa in the appropriate classification, and advance permission to travel if necessary. If you will need to apply for a visa while you are abroad, be prepared for possible delays in visa issuance. On re-entry to the United States, expect thorough screening at the port of entry. For more…

Recently, Fermilab employees traveling abroad have reported theft, including stolen passports, during their trips. We urge travelers to safeguard all travel documents.

New tougher security standards for Visa Waiver Program travelers will go into effect as of April 1, 2016. VWP travelers will be required to present an e-passport with a biometric-enables chip, and travelers who since 2011 travelled to Iraq, Syria, or other country designated by the Secretary of Homeland Security will be prohibited from using the VWP. Please make sure to review the DoS website (http://1.usa.gov/1hkF0QW) for up-to-date instructions prior to scheduling VWP travel to the U.S. Visa Office is…